How we work
Five phases that take your manual workflow and transform it into a production AI system. Most engagements reach handover within six weeks of the audit call.
Audit
Day 1You walk us through the workflow that needs automation. We record the session, map every step from input to output, and identify where manual effort creates the biggest bottleneck. By the end of this conversation, we have a written scope document that details what the system will do, what it connects to, and what outcomes it delivers.
Deliverables
- Recorded process walkthrough
- Written technical scope document
- System architecture diagram
- Integration requirements list
Prototype
Week 1We build a working prototype using your real data within the first week. This validates the core AI logic, proves the integrations work, and gives you something tangible to evaluate before we invest in production infrastructure. You test the prototype and tell us what needs adjustment.
Deliverables
- Working prototype with real data
- Core AI logic validated
- Integration connectivity confirmed
- Feedback session to refine approach
Build
Weeks 2 to 4We build the production system with proper error handling, logging, and the admin interfaces your team needs to operate it. The system connects to your ERP, CRM, email, databases, and cloud storage. We build on your existing stack rather than replacing it, so adoption requires no migration.
Deliverables
- Production grade system with error handling
- Admin dashboard for monitoring and approvals
- Full integration with existing tools
- Human in the loop review workflows
Test
Week 4 to 5We run the system alongside your current process until the numbers confirm it works. Your team uses the system on real tasks while we monitor accuracy, performance, and edge cases. Every issue gets logged and fixed before we cut over to production.
Deliverables
- Parallel run with current process
- Accuracy and performance metrics
- Edge case identification and resolution
- User acceptance testing with your team
Handover
Week 5 to 6You receive a system that operates autonomously with human oversight. We write documentation covering every component, train your team on the admin interfaces, and monitor the first two weeks of production operation. After handover, the system runs without us.
Deliverables
- Complete system documentation
- Team training sessions
- Two weeks of production monitoring
- Runbook for common scenarios
Common questions
What does an engagement cost?
Projects range based on complexity, integration count, and whether we build a dashboard or connect to existing tools. We scope every project with a fixed price before work begins. Monthly operating costs for AI APIs and hosting run between $100 and $300 for most systems.
What if I already have a partial solution?
We audit what you have and build on it. If your current system works for some parts of the workflow, we integrate with it rather than replacing it. We have extended N8N workflows, connected to legacy ERPs, and built frontend interfaces on top of existing databases.
Do you offer ongoing support after handover?
The system runs independently after handover, and your team has full documentation and training. If you want ongoing optimization, additional features, or expanded automation coverage, we scope those as separate engagements.
What industries do you work with?
We have shipped production systems in energy, wholesale distribution, finance, and agriculture. The AI techniques transfer across industries; the variable is understanding your specific business process, which we map during the audit phase.
Ready to start with Phase 01?
The audit call takes 30 minutes. You will receive a written scope document within 48 hours.